Category: Contracts & management
Prepared by Eng. Ahmed Fathy, Projects Manager ·
Definition
Site handover is the formal act where the owner or consultant hands the site to the contractor, with minutes recording boundaries, reference points, levels, existing obstructions and services. The contract period usually starts from that date.
Why it matters on a project
Good minutes protect the contractor from obstructions he did not cause and fix the start date. Late handover is a common reason for extension of time.
Common mistake
Taking over the site without recording obstructions and existing levels with photos and a survey, then disputing them later.
Frequently asked questions
What do handover minutes record?
Boundaries, reference points, levels, obstructions, existing services and the state of neighbours.
Can the site be handed over in parts?
Yes if the contract allows, recording the parts handed over and the effect of the rest on the programme.
Related terms
- Minutes of meeting (MOM)A written record of what was discussed and decided, with the owner and due date of each action.
- Extension of time (EOT)The contractor’s entitlement to additional time for delay not of its making, subject to timely notice.
- Baseline programmeThe programme approved at project start against which progress is measured.
- Site planA drawing showing the building within the plot with setbacks, entrances and levels.
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